Modern offices need solutions that accelerate internal processes, reducing time spent on repetitive tasks and allowing employees to focus on value-added activities. In this context, multifunction printers are no longer just printing equipment, but central hubs that integrate workflow automation solutions.
Ricoh, Xerox and Sharp have developed advanced technologies that are transforming the way companies manage and distribute information. In this article, we will explore the solutions offered by each brand, detailing how these features can improve efficiency and productivity in offices.
Ricoh: Streamline NX and GlobalScan NX, Ricoh offers robust solutions for automating workflows through Streamline NX and GlobalScan NX, which facilitate the automatic management, indexing and distribution of documents in organizations of any size.
Streamline NX: Is a complex platform that provides automation of complex document processes, from data capture to automatic distribution to appropriate destinations. For example, in a financial environment, scanned documents can be automatically sent to the accounting department, classified and archived accordingly, without the need for human handling. This helps reduce errors and increase efficiency in repetitive processes.
GlobalScan NX: Provides a simplified scanning experience. Ricoh allows users to set up predefined workflows for scanning and sending documents so that each document automatically reaches the right department or person. This feature is essential for offices that manage large volumes of documents and need fast and efficient processes.
Ricoh Smart Integration: This platform connects Ricoh printers to essential cloud services such as Microsoft 365 and Google Workspace, facilitating automated document flows. Printers can be set to scan and send documents directly to the appropriate cloud folders where they are instantly available to teams working remotely or across locations.
Xerox: Automation through Workflow Central and ConnectKey, Xerox is a one of the leaders in workflow automation, offering innovative solutions such as Workflow Central and the ConnectKey platform, which turn printers into intelligent hubs for document management.
Workflow Central: This cloud solution is designed to simplify complex document management processes. Xerox printers can automate tasks such as converting documents into multiple formats (PDF, Word, Excel), automatically translating them, and even summarizing long documents. In a company dealing with a large volume of documents, this automation significantly reduces the time spent on manual file processing and eliminates the risks of human error.
ConnectKey Apps: ConnectKey brings customized automation applications to Xerox printers that enable document scanning, indexing and distribution automatically. For example, scanned documents can be automatically sent to cloud folders or to CRM and ERP platforms, saving time and reducing the risk of information loss. At the same time, employees can access printer functionality directly from their mobile phones, facilitating remote work.
Collaborative workflows: With solutions like Xerox DocuShare, documents can be captured, organized and distributed to relevant teams without manual intervention. Approvals can be achieved quickly by automating the flow of documents, leading to better information management and improved workflows within teams.
Sharp: OSA (Open Systems Architecture) and Synappx Workflows, Sharp focuses on seamlessly integrating printers into companies' existing workflows through the OSA and Synappx platforms. These solutions enable customized automation of document flows and direct integration with applications used daily, such as ERP or CRM.
Sharp OSA (Open Systems Architecture): OSA transforms Sharp printers into vital components of the digital workflow, connecting them to the business applications used every day. For example, a scanned document can be indexed and automatically sent to an ERP or CRM system without requiring the manual intervention of an employee. This eliminates human errors and improves the speed of processing important documents such as contracts, invoices or sales reports.
Synappx Workflows: With Synappx Go, employees can use their smartphones to access printer functions, including scanning and sending documents directly to the cloud or to colleagues. In addition, Synappx Meeting makes it easy to manage documents directly from meeting rooms, automating processes such as handing out materials before and after meetings. Thus, Sharp creates an integrated and seamless workflow adapted to collaborative work environments.
Intelligent document processing with CortexiQ: This solution enables Sharp printers to automatically recognize and classify scanned documents, such as invoices or approval requests, and distribute them to the correct destinations according to their type. This automatic filing system reduces the time wasted on manual document management and ensures that every document gets to the right place quickly.
Automating workflows with Ricoh, Xerox and Sharp printers is not just a technology solution, but an essential element in the digital transformation of companies. These systems not only reduce repetitive tasks and errors, but also provide a competitive advantage through seamless integration with existing business platforms. Whether it's document management, speeding up approval processes or efficient collaboration between teams, automation through these smart printers brings efficiency, flexibility and lower costs.
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